Why consent belongs before release
Podcasts combine speech, sometimes video and often personal data (name, voice, opinions). In the Netherlands, the GDPR applies to privacy, alongside portrait and quotation rules when someone is recognisable. Namdazivo B.V. processes data under our privacy policy; you remain responsible for content and guest rights.
Our table setup suits multiple mics — €110 per recording hour, €240 per episode up to two hours, or €1,650 for eight episodes. Consent should be planned with the booking, not after export.
Who must agree
Every audible guest: hosts, co-hosts, experts and audience in the room. Under 16, parental consent is required. For vulnerable guests, agree sensitive topics upfront.
Employees speaking for a company need that organisation’s mandate. Record who may approve publication and social clips. When unsure, get written agreement before confirming via contact.
What a release checklist contains
- Participant name and role.
- Episode(s) and platforms (RSS, YouTube, social clips).
- Whether excerpts may be reused in trailers.
- Whether anonymity is requested (no recognisable name in titles).
- Contact for questions and withdrawal before publish.
Use plain language. Keep a PDF or signed scan beside raw audio — we retain recordings for 12 months, not forever. Companies sharing data should review the data processing agreement.
Personal data and GDPR practice
Voice is personal data once someone is identifiable. Process only what the episode needs. Tell guests who the controller is (usually you as producer, not Namdazivo unless agreed), the purpose and retention.
Website analytics sit outside the booth, but link your privacy policy in show notes if you track listeners — use where required. Form submissions through our site follow the note on contact. If guests ask for data removal, respond within a reasonable time even when platforms cache episodes.
Portrait, quotes and commercial reuse
Recognisable image or voice in promotion needs explicit consent beyond audio release. If you shoot photos in our room, agree who holds copyright and where images may appear. Music beds need their own licences unless we deliver custom audio under separate terms.
Sponsorship and product mentions should be audible and noted where platforms require it. No promises about reach; do promise clarity on how stories will be used.
Withdrawal, corrections and disputes
Offer a pre-publish window to hear edits and flag factual errors. Serious privacy harm may stop release — document that process. After publish, takedowns are not always technically complete; say so upfront.
For context disputes, offer a written response or reasonable clip removal. Legal escalation needs professional advice; see disclaimer — this article is general information, not legal counsel.
Studio workflow
On the day: print the checklist, verify identity, collect signatures before mics open. Engineers handle levels and room noise; hosts guard content and consent. Hours Mon–Fri 10–22, Sat 11–18; reach us via 020 228 7654 and [email protected].
Season package €1,650 suits returning casts — one template, update guest and date per episode. Long speaking blocks? Pair with prepare your voice and plan water breaks like any vocal session.
Summary and next steps
| Stage | Action |
|---|---|
| Before booking | Release template, corporate mandate |
| Before record | Signed consent, sensitive topics aligned |
| After edit | Fact-check window, platform list |
| Publish | Privacy link in notes, sponsor label |
Service and rates: Podcast recording. File delivery: mix file formats. Contract terms: terms and conditions.
